Holiday/Emergency Closings

This article will cover the configuration workflow for Holiday/Emergency Closings feature for the event and room management products (SignUp, Spaces, and D!bs).

The Holiday/Emergency Closings feature creates an easier workflow for configuring holiday/emergency closings schedules for all locations and rooms/spaces. This feature enables the configuring of the closings from one place vs editing each location's hours. Libraries with multiple locations and rooms identified this as a key pain point in managing the hours for their system.

To access the Holiday/Emergency closings feature, select the Settings menu in the side navigation menu. Select the Location Setup sub-menu.

Holiday/Emergency Closings

Select the Edit button on "Universal Settings" in the Locations list
Select the Hours tab on the Edit Universal Settings page
Any closings added to a system will display the closing name and date/date range of the closing

Adding Holiday/Emergency Closings

A holiday or emergency closing can be scheduled from the Hours tab in Universal Settings. The closing will override existing standard and alternate hours schedules for the selected locations and rooms/spaces within the location(s).

Select Add New in the Holiday/Emergency Closings section
Enter the Closing Name
Select the Start Date and End Date
After selecting the save button, choose the desired locations for the closing in the pop-up dialog
Select Yes to complete the workflow

Editing Holiday/Emergency Closings

A closing can be edited by selecting the edit icon for the closing that needs to be modified.

Select the edit icon for the desired closing
Edit the Closing Name, Start Date, and/or End Date
After selecting the save button, choose the desired locations for the closing in the pop-up dialog
Select Yes to complete the workflow

Viewing Holiday/Emergency Closings

The list of locations that the closing is applied to can be accessed via the view icon.

Select the view icon for the desired closing
The closing will expand and display the list of locations that are associated with the closing
Select the view icon again to collapse the view

Impact on D!bs

Calendar View

A holiday/emergency closing will appear on the Reservation Calendar
It will display the Closing Name
The pop out detail view will display the locations for the closing. If the closing applies to all of the locations on the system, it will display as "All Locations"
A closing that spans multiple dates will display a closing for each day on the calendar

Add Reservation

When a closing is applied to a location with D!bs rooms/spaces, the rooms will be closed and not appear as available in the reservation workflows.

**Please note the closing does not apply to existing reservations. Those reservations would need to be cancelled manually via the reservation list.

Impact on Spaces

A holiday/emergency closing is integrated with the calendar/list views and add/edit reservation workflows.

Calendar View

A holiday/emergency closing will appear on the Reservation Calendar
It will display the Closing Name
The pop out detail view will display the locations for the closing. If the closing applies to all of the locations on the system, it will display as "All Locations"
A closing that spans multiple dates will display a closing for each day on the calendar

Add/Edit Reservation

When a closing is applied to a location with Spaces rooms/spaces, the rooms will be closed and not appear as available in the add/edit reservation workflows.

**Please note the closing does not apply to existing reservations. Those reservations would need to be cancelled manually via the reservation list.

Impact on SignUp

A holiday/emergency closing is integrated with the calendar/list views and add/edit event workflows.

Add/Edit

When an event is scheduled for the date of a closing, a conflict alert will appear after you select save.
The conflict can be ignored and the event can be scheduled. This allows for adding in-service/staff training events, etc.

Calendar View

A holiday/emergency closing will appear on the Event Calendar
It will display the Closing Name
The pop out detail view will display the locations for the closing. If the closing applies to all of the locations on the system, it will display as "All Locations"
A closing that spans multiple dates will display a closing for each day on the calendar

List View

A holiday/emergency closing will appear on the Event Calendar
It will display the Closing Name
If the closing applies to all of the locations on the system, it will display as "All Locations"
A closing that spans multiple dates will display a closing for each day in the list view