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How to Create an Events and PR Report

The Events and PR Report is a great tool for generating public relations information that you can send out about your library. You can access this tool via the Event System Maintenance page.

Many of the options for the Events and PR Report are the same as the Detailed Events report.  You may want to read the article How To Create a Custom Report if you are unfamiliar with the process of report creation.

The Events and PR Report won't contain attendance information like the detailed report does. Instead, it focuses on compiling a list with useful information the public needs to know about current and future events.

Where the Events and PR report information filter differs greatly from the Detailed Events Report is in the display options.

Display format allows you configure the way the final report appears visually.  A list report looks like this:

A table report has customizable columns and looks like this:

A calendar report looks like this:

Display options allows you to chose the output for the report.

HTML form lets you look at the page in a web browser. Word is a word processing program that makes the report easy to print, edit, and include in other documents. Excel is a spreadsheet program that allows you to sort data, add up data, and create a wide variety of wonderful tables and charts. CSV, or Comma Separated Value, is a format that can be easily read by a wide variety of text readers if you don't have access to Word or Excel.

You can choose how to order events in the report based on a variety of fields.

Additionally, you can choose to combine recurring events. This prevents the report from showing every session of a recurring event individually. A weekly children's reading hour would show up once on the report instead of four times, for example.

If you plan on rerunning the PR report regularly, be sure to save it in your system for quick recall later.
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