Edit (click name) |
Clicking on the name of an existing room opens the Room Configuration page. |
Move Up/Down in Display Order (button) |
Changes the order in which rooms appears in the reservation list. |
Add New Room |
Opens the Room Configuration page to add a new room |
Delete Checked Room(s) (button/check boxes) |
Checking the box by a room and then pressing the button deletes it. |
Select Room |
Enter a new room name or select a room from the current location list. |
Contact Form Template |
Customize the questions to be asked on the request form. |
Mediation Setting |
A mediated room can only be reserved with staff approval. An unmediated room is automatically approved upon request. |
Accessibility | Determines how the reservation is seen by the public. Public View Only means the room can only be seen, not reserved from the Patron side. Public Full Access allows a patron to request a room via the patron calendar. In-House Only makes the room viewable only by staff. |
Enable Reservation Limits |
When enabled, limits the number of times the room can be booked within a set number of days. |
Minimum Capacity |
The fewest people allowed to occupy a room. This option could be used to prevent small groups from taking up the largest rooms. |
Maximum Capacity |
The maximum allowable number of visitors for the room in a single session. |
Combined Room |
When checked, this option blocks off two or more existing rooms that become combined into a single room. |
Standard Fixtures |
What are the items that come with the room without additional charge. These items 'belong' to the room. An example could be a table, a built in ceiling projector, or electrical outlets. |
Other Information |
Any other relevant information. |
Available Equipment |
Shows all the equipment you have added. To make an item able to be reserved with the room, simply check the box, and the patron will be able to book the equipment (or service) along with the room. |
Contract/Form File Name |
If you have contract uploaded to a server, list the file path here, and it will show up when people go to reserve a room. |
Room Setup Template |
Defines how the room is arranged. See the article on Room Templates. |
Non-Profit Checking |
Determines whether the non-profit stipulation appears on the Reservation Form and whether the information is required or optional. |
Enable Category Drop List |
Determines if the Group Type list appears on the registration form |
Require Email Address |
Requires a contact email address to be provided |
Enable Reservation to be Displayed on Event Calendar |
Allows you to customize whether or not you want the meetings for that room to show up on the Library's Events Calendar (for use with Evanced Events program) |
Assigned Event Type |
If reservation can be displayed on the Events Calendar, this will allow for classification with an Event Type. |
Internal Notification Options |
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Requests/Status Change Email Name |
Who receives emails about cancellations and status changes for this room? |
Requests/Status Change Email Address |
What is the email address for the person who receives emails about cancellations and status changes for this room? |
Equipment Requests Email Name |
Who receives emails about cancellations and status changes for equipment associated with this room? |
Equipment Requests Email Address |
What is the email address for the person who receives emails about cancellations and status changes for equipment associated with this room? |
Costing Name: |
Enter a name for the classification. This should be unique. |
Cost Classification Name: |
Enter what type of Costing is being created (i.e. government, faith-based, for-profit, ect.). This doesn't have to be unique. For example, a Costing Name could be "City" or "County". They could both be classified as "Government". |
Cost Classification Abbr: |
How should the cost classification be abbreviated? |
Standard Fee Type: |
During regular hours, is there a flat or hourly charge for the room. It is possible to combine both. For example: $20 flat fee for up to 2 hours. $5 fee for each additional hour. |
Extended Fee Type: |
Assign fee rates if the room is bookable outside of normal library hours. |
Deposit Enable: |
Activates or deactivates a deposit requirement and the amount of the deposit. When activated, patrons must provide a deposit at the time the request is made. |
Order Weight |
Where in the list of cost classifications will the classification appear? Item weight is determined in units of 10. To make an item appear first on the list, set the weight to 10. |
Save |
Save your new Cost Classification |
Article ID: 80
Created On: Tue, Sep 27, 2011 at 2:47 PM
Last Updated On: Wed, Oct 10, 2012 at 11:52 AM
Online URL: https://kb.demcosoftware.com/article.php?id=80