We recommend you instruct your staff to consult the library's closings schedule prior to creating an event as SignUp does not currently offer a complete solution to closing the system. SignUp does not respect the hours configured in Location Setup, and thus there is no high-level way to close all spaces at once. To prevent staff from creating events on days which your library is closed, you would need to create an all-day event in each space which is closed. Note you cannot just create an all-day event in the location and have it cascade down to the individual spaces within that location; a unique event must be created per space. If you have many spaces, this may not be a feasible workflow. An alternative workflow would be to create a single all-day event in that location with "No Space" selected as the space and train staff to look for such a closing event prior to creating new events.
Closing your locations and spaces in Spaces and D!BS can be accomplished using alternate hours which you can configure in Settings > Location Setup. We recommend creating a new alternate hours listing with the date range set to the specific date of your closing. For instance, if you were closed on January 1, 2018, you would add a new alternate hours listing, set the Start Date and End Date both to 01/01/2018, and leave the hours to say "Closed." Please review our article on configuring hours and alternate hours if you are unfamiliar with the process.
Article ID: 707
Created On: Mon, Nov 14, 2016 at 2:35 PM
Last Updated On: Mon, Jun 1, 2020 at 5:01 PM
Online URL: https://kb.demcosoftware.com/article.php?id=707