Understanding Detailed Event Report

When you want to run a more customized report about your events than what is available in the Event Statistic Report, use the Detailed Event Report. You can access the Detailed Event Report from the Event System Maintenance page.

Begin your custom report by filing out the Event Information Report Filter. This document merely explains the fields available in the Event Filter. For walk-through of how to reason out a custom report, read this article.

As you can see above, the filter allows you to access reports for specific date ranges, as well as by publication and archive status.

Ongoing and Standard
Do you want to include ongoing events? Remember that these often lack much of the data that standard events have.
Archived events are older events that have moved off the calendar. Their data is retained, but they are no longer active in the system. Including them gives a full picture and more data, but may not be desirable if you only want data on present events, rather than on past versions of a present event.
Do you want to to know about events that have been made public, or events that are still awaiting completion or approval?
Featured Events Only
If you only want to know about the most emphasized events, this might be a good choice
Shared Attendance
Do you want to consider each session of a recurring event individually or as one single event? For example, do you want to know how many people came each time your branch had Faulkner Book Club night, or do you want to know how many people came to all the sessions of the club put together?

Moving down the filter, you can further limit your search to include only specific age groups according to your preset categories. You can also chose what branch to include in the report.

The next level filters by your preset event types. You can then chose how to display the generated report.
View in your browser as a web page
Exports your file to a word document
Exports your file to an excel document
Exports your file to a Comma Separated Value file, which can be easily read by a wide variety of text readers.

As you can see above, the final phase of building a report is to select the columns you want displayed in the report. There are scores of options, including several which can be custom set. Used correctly, this is a powerful tool that can help you attain and organize the specific data that you want.

Finally, you can choose to save your report so that you'll be able to run it again in the future. Previously saved reports will be shown as available on the Event System Maintenance page.
Posted - Tue, Sep 13, 2011 at 10:08 AM. This article has been viewed 3451 times.
Online URL: https://kb.demcosoftware.com/article.php?id=31

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