The Rooms System Settings page in individual branch mode has three different sections. You can access this page from the Systems Configurations and Settings menu.
For a video tutorial, click here.
The first is General Settings.
The first half of the menu is Request Settings
Enable Patron Self Cancellation |
Allows patrons to cancel their own reservations |
Enable Request Confirmation Emails |
Activates an email to be sent when a reservation request is received. |
Library Card Number Length |
How many digits are in the library card number? |
Reservation Time Interval |
What is the basic time increment for reservations? 15 minutes? 30 minutes? You can set any custom time you wish |
Maximum Staff Recurring Occurrences |
What is the maximum number of times that a staff reservation can reoccur? |
Enable Auditing |
Staff must enter initials when changing reservation information |
Enable State Entry |
Enables a drop down list of states for address input. |
Enable Patron Side Autofill |
Automatically suggests field entries based on previously entered data by patrons. This can make registration go faster for patrons who request frequently. |
Enable Reservation Limits |
Limits the number of times a patron can book a room or item within a certain time limit |
Default Reservation Limits |
Set the number of reservations within X number of days that a patron can book a room. |
Enable Unmediated Booking Options |
Allows for patrons to reserve a preconfigured room without prior staff approval. |
Enable Advanced Costing |
Allows for the creation of Custom Cost Classifications. Once enabled, it cannot be disabled as long as there is an existing reservation using a custom classification. |
Enable Extended Hours |
Allows rooms to be booked beyond normal library hours |
Extended Hours Availability |
Determines if a room is available after hours to just staff or patrons and staff |
Enable Equipment Inventory |
Determines whether equipment can be reserved independently of rooms. Once this all branch setting is enabled, it cannot be disabled. |
The second part of the menu is the Reservation Maintenance Settings.
Late Payment After |
Number of days before a payment is late |
Approve Password Level |
Sets the password level for approving mediated requests |
Enable Username Login |
Enables/Disables username support for security purposes |
Auto Archive Option |
When enabled, items older than a certain number of days (or on a certain day of the month) are moved to the archive. |
The second two pages are Mediated and Unmediated rules. The two pages are identical, but can be configured separately to allow for different rules for Mediated and Unmediated rooms.
Reservation Range |
How far into the future can a patron make reservations? |
Maximum Reservation Length |
Maximum number of hours a room can be reserved for |
Reservation Buffer Length |
How close together can reservations be made? |
Time Before Request Limit |
How soon before the reservation can it be made. For example, a room may not be reserved less than 48 hours before the reservation time. |
Maximum Number of Patron Recalls |
Limits the maximum number of times a patron can recall his or her information to make consecutive requests. |
Maximum Patron Recurring Occurrences |
Sets the maximum number of reservations a patron can book at one time. |
Room Policy Path |
The URL for the Terms of Agreement or Contract the library has. |
Enable Check Return/Destroy Entry |
Allows for an entry to made to 'Return/Destroy check' on a deposit. Allows for the patron to pay a deposit with an uncashed check that is given back to them or destroyed upon full payment. |
Hide Organization Name |
Hides organization names on the calender. All that appears is "Reserved" |
Default View |
Sets the default starting view to Day, Week, Month, or Search |
Disable View |
Disables one or more of the Day, Week, Month or Search views/tabs |
Default Search Start Time |
What is the default start time for reservations |
Default Search End Time |
What is the default end time for reservations. |