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Understanding the View Archive Page in Events

The View Archive Page can be accessed from the Event System Maintenance page.

For more information on archiving, please see the How to Archive an Event page.

Archiving is an important way to keep your system running smoothly.

Starting on the left hand side, you can see the Search/Filter Tool. This tool allows you to quickly find events that have already been entered in to the system. The following filters are available:

Event Type Event Types are predefined classifications for events. They allow you to group similar events together using a common descriptor such as Children's Events, Adult Education Events, Teen Events, ect.
Date This allows you to find all events that begin after a specific date.
TO This allows you to find all events that begin before a specific date.
Published Events This allows you to find events that have been made public within the system.
Unpublished Events This allows you to find events that have not been only partially entered into the system or that have not been approved to be made public within the system.
Show Ongoing Events Some events last all day or several days. This filter allows you to include them in your search.
Combine Recurring Events This allows you to combine all meetings of a single event into one record. For example, a weekly poetry reading that lasts 16 weeks would appear as a single event, rather than 16 separate ones.
Keyword Search for events based on a specific word or phrase.

Moving to the middle of the page you can see the Delete History and Delete Checked Events buttons

Delete History Delete History opens a dialogue that lets you permanently purge events from the system. Just select a date and all events older than that date will be deleted.
Delete Checked Event By checking the delete check box on individual events, you can permanently purge events from the system

Within the individual event records, you have the following boxes/buttons:

Delete (check box) Checking this box prepares the archive to be permanently purged from the system.
Restore Clicking this button restores the archived event to the active calendar and the Add/Edit/Archive database.
Copy to active Event List This copies the information from the archived event into a template to create a new event with the same or similar information.
Attendance Stats This allows you view or update the attendance at an archived event.
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  • Applicable To: All Users
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  • Summary: An explanation of the View Archive page
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