Add Event-Registration Details Step

If you want to add registration to an event you've created, click on the registration arrow.

The drop down menu will give you three options:

None	This event will not have registration (default)
Patron and Staff	Registration will be enabled for the patron and staff sides.
Staff Only	Patrons must speak to a staff member who will register them for the program. If you choose this option, you'll have the option of inserting instructional text that patrons will see on the public view.

If you choose registration to be enabled for the program, you will see a new menu of options.

START & END

This section controls when Registration opens and closes for the program.

Start Registration On Date	Choosing this option opens registration at a specific time.
(box) Days Before Event	Insert how many days before the event registration will open. This option is good for an even that you plan on copying often. When this option is used with a recurring series, the system will calculate the registration start based on each individual event instance.
Starting Time	What time of day should registration open?
End Registration On Date	What date will registration close?
(box) Days Before Event	Insert how many days before the event registration will close. This option is good for an event that you plan on copying often. This is an alternate option if you don't want to choose a start/end registration date. When this option is used with a recurring series, the system will calculate the registration end based on each individual event instance.
Ending Time	What time of day should registration close?

REGISTRANTS

If you are running a recurring event, you will have to choose between an individual or shared attendance sheet. Please note that once this choice has been made, it cannot be changed once registration begins.

An individual attendance sheet creates a unique registration for EACH session in a recurring event. For example, if an event has 10 sessions, a registrant would have to sign up 10 times, each on the specific date, to be registered for all sessions.

A shared attendance sheet shares between all sessions. Signing up once, registers the patron for ALL sessions in the series.

Max Attendees	This is a required field. Put a limit on how many people can sign up.
Max In-House	The number of spots on the main list to reserve for staff-side registrations. This value should be equal to or less than Max Attendees.
In-House Timeout	The number of hours prior to the Ending Time of registration or the event's start time (whichever comes first) to release the remaining open In-House spots to the public. (Example: A event’s registration ends on June 20 at 5:00pm and you have set the In-House Timeout for "48" hours. The In-House spots would be released for both public- and staff-side registration on June 18 at 5:00pm.)
Use Waiting List	Turn on a waiting list for the event
Maximum	How many people can be on the waiting list before registration completely closes?
Group Registration	Group Registration allows one patron record to represent multiple patrons. This allows you to have a "short cut" for registering a large group, but still document the overall attendance numbers. You will not have individual contact information for each patron that registers under a group.
Maximum	The largest number of registrants per group registration.
Email Information	Information that you would like added to the email confirmation sent to the patron when they register for the event.

QUESTIONS

If you want certain stipulations enabled, contact Demco Software Support.

NOTIFICATIONS

Enter a staff email who will be notified when certain things take place:

patron registration
patron cancellation
staff registers a patron
staff cancels a patron's registration
main list is full
waiting list is full

There are also options available at the bottom of the page.

Until Quick Add is complete, most of these options will be greyed out until you enter information. Once you begin text entry, the options will become active, though some are not functional until you complete the page. If you attempt to save an unfinished event, the program will prompt you that your event is not finished.

Cancel	Cancels all progress and returns you to the SignUp Admin home page
Preview	Shows a preview of what the event will look like in a popup screen
Save	Saves the progress you have made without publishing the event to the public calendar.
Save & New	Saves the event and allows you to open a new Add Event page to begin a new event.
Publish	Makes the event active and pushes it to the public and/or staff calendar.
Save Unfinished	This option appears if you attempt to save an event with problems or without mandatory fields completed. It allows you to save an unpublished, incomplete version of the event that blocks no rooms.