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Scheduling Holiday Closings in Events and Room Reserve

Depending on which software you have, there are multiple ways to schedule a holiday closing. Please note the setups carefully:

1. I have Events only OR Events and Rooms and a MULTIBRANCH library.

If you have both Events and Rooms and a Multibranch library, then schedule holiday closings in EVENTS.

In All Branches mode, go to Add/Edit/Archive and Add a new Event.

Select the option 'System Wide' under the Branch selection drop down list. Apply the closing to locations (i.e. rooms, meeting spaces, etc.) under Event Information by selecting 'Check All' to apply to all locations, or select specific locations individually by checking the box next to the location name.

Call the Event: Holiday Closing (or whatever meets your needs). You may wish to create an Event Type called Holiday Closing. You do not need to do anything in the Rooms side. By choosing all locations and branches, you've effectively closed all the rooms as well.

2. I have ONLY Rooms in a MULTI or SINGLE BRANCH library.

In either a single or multibranch environment, Go to Room Request/Reservations in All Branches mode. At the top of the page, you'll see a button labeled 'Add Holiday/Room Closing'. Use it to set up your holiday. 

3. I have only Events or Events and Rooms in a SINGLE BRANCH library.

Go to Add/Edit/Archive. Along the top of the page, you'll see a button labeled 'Add Holiday/Room Closing'. Click it and set up your holiday. Doing this on the Events side will also close the Rooms side as well.

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  • Summary: How to schedule a holiday closing in Events or Room Reserve
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Comment by randy t on Thu, Jul 26th, 2012 at 3:17 PM
So, I have a multibranch library with over 40 rooms and we have a monthly all staff meeting where we open up at noon on the 4th thursday of each month. I have to make 40 separate reservations each month to cover this? We only have rooms, not events.
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